6 Tips for Working With Logistics Vendors

By Leigh Harper, April 18, 2017

The polished set, dazzling signage and jaw-dropping lighting of an event may look glamorous, but every planner knows the processes required to achieve them are anything but. It takes long hours in cold, cavelike loading docks with rented scissor lifts and pallet jacks to produce an unforgettable stage. Exciting, right?

Keeping logistics vendors engaged is a must at events involving complex load-in, large-scale signage installations or furniture rentals. Courtney Hurd, logistics team leader at several Passion conferences throughout the country, shares a few tips for working with vendors and managing rentals.

Consider proximity.

Who can get to the venue the fastest if a forklift goes haywire and needs repair? Time is of the essence during load-in for an event, says Hurd. Logistics companies like Freeman have offices on-site at major arenas, which is optimal and allows you to bypass delivery fees.

Question line items.

If you don’t see a tool, jack or flatbed you need listed in the logistic vendor’s itemized catalog, ask about it, Hurd urges. It could be a low-cost piece that’s not listed online, or your contact may suggest a third-party vendor that has it available.

Confirm your order.

Send your contact a photo of each specific piece you need, she notes. Logistics companies have their own lingo, so the name you’re using for a tool may be different from their nomenclature. Avoid on-site surprises by confirming your order visually as well as verbally.

(Visited 112 times, 1 visits today)

Jennifer Cohen, author of “Badass Body Goals” shares five tips for healthy living on the road.

The founder of Red Velvet events says the events industry is behind the times when it comes to the RFP process.

Vancouver is vying to be one of the greenest cities in the world, a huge plus for eco-minded planners, conferences and tourism.

Wanderluster and Travel Channel star Samantha Brown shares her best tips on how to pack and travel smart.

These new hotels will make your events feel fresh in 2019 and beyond.

Danielle Babilino rounds out her first year with Hard Rock International as its new senior vice president of global sales and marketing.

Netflix and Hulu documentaries demonstrate Fyre Festival’s superb social marketing efforts and poor planning.

Specialty food bars should be on the top of every event planner’s list of opportunities in 2019.

Wi-Fi fees are negotiable and there are ways to cut costs! Learn how to save money on your hotel event Wi-Fi.

The Latest